Identify the Components of the Word 2016 Interface

Microsoft Office Word 2016  is the 16th version of Microsoft’s powerful word processing program. Using Word, you can create professional documents of nearly any type. You can also add tables, charts, shapes, photos, and much more. Best of all, Word’s interface is intuitive and customizable, so the things you need will be easily accessible.

Once you launch Microsoft Word 2016, you will see the Start screen:

Start Screen

Double-click the type of document that you would like to create. If you choose a blank document, the Word window will open right away and you’ll be ready to go:

Blank Document

If you choose another type of document, you may be prompted to set related options. Once you click Create, you will see the document window.

 

Word Documents

The files that you will create with Microsoft Word are called documents. Each document is composed of one or more pages. Since these documents are electronic files, they can be easily saved, modified, shared, and printed.

Microsoft Word contains hundreds of different features so that you can include whatever information you need in your document:

Word document

 

The Word Application Window

When you open Microsoft Word, you will see something like the following image. This is the user interface:

MS Word Interface

Let’s go over the basics of what you will see and how to interact with the interface. This is just an introduction to each element; you will get more experience with each item as we progress through this course.

 

  1. Title Bar

The name of the program and the currently open file are displayed here. You may also see more information about the file (for example, if it’s open in read-only mode or has been opened from the Internet).

 

  1. Quick Access Toolbar

As the name implies, the Quick Access toolbar gives you quick access to frequently used commands. This toolbar is completely customizable and can be positioned above or below the ribbon commands.

 

  1. Tabs

Groups of like commands are organized under tab names. Click a tab to view the commands in the ribbon.

 

  1. Ribbon Interface

Displays tab commands organized into groups. If you click the different tabs, you will see the commands change. Notice that some of the commands might be grayed out. This is because those commands are only usable in certain situations.

Word 2016 also features contextual tabs. These are special tabs that only appear when you are working with a specific object or group of information. For example, if you were to insert and select a picture, you would see a contextual tab offering commands for that object:

Conceptual tabs

Once you switch back to working with something else, this tab would disappear.

 

  1. Tell Me

Search for natural language help in Microsoft Word.

 

  1. Program Management

Using the top set of icons in the top right-hand corner of the screen, you can change how the ribbon is displayed, minimize the window, maximize/restore the window, or close the current document. Below this, you will see commands to sign into your Microsoft account and share the current document.
 

  1. Working Area

The data contained in the currently open file will be shown here.
 

  1. Scroll Bars

If the Word document spans more than one screen, you can use this scroll bar to move through its pages. You may also see a horizontal scroll bar depending on your view.
 

  1. Status Bar

This bar is used to display information about the document. In the sample image, you will see a page and word count on the left-hand side. (You may also see spell checking and macro commands here depending on your current task.) On the right-hand side you will see commands to change views and zoom into or out of the document.